How much staff will be provided
In addition to your servers, factor in one caption, or supervisor, per hundred guests.
Special meal options
Have guests indicate food allergies or restrictions on their RSVP’s and give your catering manager a heads up if you know any specific guests’ needs ahead of time. And always include a vegetarian option!
What the little ones are eating
If you’ve got lots of kids coming to your wedding, the caterer should be able to whip up their meals for half the price of adults’. Request a separate menu for kids during your tasting and figure out how many meals will be needed. And don’t forget them during cocktail hour! Small kid friendly plates will keep everyone happy.
What the vendors are eating
You’ll need to feed the catering staff, your band or DJ, your planner and any other vendors throughout your party (assistants included). Most are happy with a buffet in the kitchen about half the price of each guests meal.
Caterers should include a few choices of coloured cotton linens, and many offer coloured glassware and plates. Remember your rentals will go up according to the items your choose: silk tablecloths and Chiavari chairs will cost more than cotton runners for example.
The days timeline
Indicate what time you’d like the reception space to be “room ready” to avoid a backdrop of half-set tables in any pre-event photos.
Additional fees and penalties
You may pay extra for cake cutting and, if you’re bringing your own wine, corkage. These and any other extra fees should be spelled out in writing, as should exactly how much it’ll cost you if you deviate from the contract.
Looking for more wedding planning advice? Check out our ultimate guide to catering for your wedding and this is what you need to know when choosing wine and bubbly for your big day.